Posts Tagged With: Warehouse

Logistics Assessment during Emergency

It is important that the humanitarian agencies sustain their capacity to respond in an effective and timely manner when disasters / emergencies occur. Normally, agencies will send their assessment team to go to the disaster sites and it is very important to include logistician to conduct logistics assessment in order to understand how the logistics services are to be provided.

The overall objective of the logistics assessment is to ensure that appropriate and adequate arrangements are made to respond in a timely, effective and appropriate manner to the needs of the affected people.

Log for blog

The strategy of the assessment normally made in order to answer six questions:

  1. Who – who are the beneficiaries or affected people
  2. Where – location of the beneficiaries or affected people
  3. What – identifies most urgent needs or prioritization
  4. When – when the relief items is needed or to be delivered
  5. How many – total quantity of relief items needed or required
  6. How – this is logistics part – how the relief items will deliver / send to the beneficiaries – this will talk about transport, warehouse, handling, packaging as well as communications and other supporting activities.

Based on the above, we could see that the most important part of the logistics assessment during disaster is to identify impact on the transport infrastructure as well as resource infrastructure, e.g. airport, sea port or river port, roads, bridges, local trucking capacity, vehicle rent, warehouses, electricity and other supporting information.

The assessment should also highlight any special concerns, for example airport congestion, customs clearance procedures, labor issues etc.

Logistics assessment during emergency will be depending on the circumstances or depend on the scale of the disaster. Normally, assessment cycle will include:

  1. Identify information needs and sources
  2. Collect data and information
  3. Analyze and interpret data
  4. Conclusion including provide logistics response plan
  5. Design or modify the response
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General Requirement for Choosing a Warehouse

The selection, design and management of warehouse operation depends on the purpose and operation of a company or business. Same as previous article, below are three important things must be taken into account to choose and decide what type of warehouse to be used:

1. Type of goods to be stored as well as the characteristics of the goods.

The main thing to consider is whether to goods to be stored are food or non food items or both. Key characteristics to be considered as follows:

  • Volume of goods to be stored, for example in tonnage or cubic meters.
  • The frequency and size of deliveries to be received at the warehouse.
  • The frequency and size of dispatches to be made from the warehouse.
  • General environment. It is important that the new warehouse environment provides a condition that ensures there is no deterioration in the quality of goods during the storage period.
  • Temperature sensitivity, whether the goods need to be stored in a special temperature.
  • Whether the goods to be stored is hazardous materials.

2. Total quantity will be stored in order to calculate total space / area required.

  • The size and weight of the goods including packaging.
  • Type of packaging.
  • The need of space for other activities, e.g. repacking, labeling, etc.

3. The storage time requirement.


Beside all those three points above, there are also several points to be taken into consideration:

1. Taking into account about Local Legislation. It is the responsibility of warehouse manager to ensure that the operations complies with Local Regulations and Rules such as:

  • Employment regulation.
  • Health and safety rules.
  • Rules for storage of dangerous materials.
  • Rules for storage of drugs.
  • Building regulations, etc.

2. Selecting a suitable location with the considerations of below factors:

  • Choose a location that is close to the port or geographically closer to the factory or stores or based on the requirement. Ideally, we have to choose a location that minimizes the total time that the goods take from the source to their ultimate destinations.
  • Existing building. The construction should be generally sound, no leak, and well ventilated. The inside wall should be cleaned and painted, preferably white. Check for broken windows and doors. Looks for sign of pest infestation, e.g. dropping and holes in the walls and floor. An assessment should be made to check whether the warehouse is suitable based on the requirement. It is better to select a larger space. The floor should be flat and made by a stable material, ideally concrete. The floor must be capable to support the weight of material which will be stored and applicable to the weight of vehicle that might be entered into the building. If we are going to store food, then it is better to have the building disinfected or fumigated prior the arrival of goods. Check the ownership (legal) of the building.
  • Security. This very important factor for warehouse. The security perimeter of the building and warehouse compound/surrounding areas should provide adequate protections for the building, goods and vehicle also equipment in the warehouse compound.
  • Site location and access. Warehouse compound should be free of flooding and access/road to the warehouse should be passed or suitable for large truck.
  • Access to the services such as electricity, water, telephone links and other services required.
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Warehouse >> Preliminary

Warehouse is one of the main components of logistics. I think we all know very well that the warehouse is a place to store goods or equipment. Maybe at home we also have a room that we called “warehouse or storage”, usually we put various unused goods or equipment/goods that are rarely used in that room.

So in general, warehouse is a place to store goods or equipment. Warehouses are used by almost all stake holders in the supply chain, such as supplier, manufacturer, distributor, transport companies etc. Even in the government offices/compound, usually they have one room or building dedicated as warehouse/storage.

Roughly speaking we can say that anyone can manage the warehouse, but in reality it is not easy being as a warehouse caretaker. Many factors must be considered and the warehouse should be run by people who understand how to manage it properly and they should responsible for that warehouse.

The simplest example is the warehouse/storage at our house. If the cleanliness of the warehouse is not properly managed then it would have a lot of mice or other termites. Also the warehouse should get enough sunlight and air to avoid moisture.

Warehouses for commercial purposes usually a large building where raw materials or manufactured goods are stored, located in industrial areas or in the port areas or in one compound with factory or in same location with business/offices areas. Sometimes this type of warehouse is designed for the loading and unloading of goods directly from airport or seaport.

Businessman or managers will decide the type of warehouse and whether it has to be built or can be rented based on their requirement.


Important consideration includes questions:

  1. What we will store and do we need special treatment like refrigerator
  2. How much space we will need
  3. How should we handle and organize the goods / materials

Later we will discuss how to make a good warehouse management system.

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